Database on Educational Materials and Tools in Language and Speech


This text is a specification of the Database on Educational Materials and Tools in Language and Speech, as agreed on by representatives from the SCS and ACO*HUM projects (dissemination phase).  The reader is also referred to the following documents:


The aim is to provide information on materials for education and training in language and speech.  The emphasis is on materials available in electronic form, on the Web or otherwise.  The information will be collected and made available as a database which is searchable and extensible by outside users via the web.

Material types

The following types of materials are considered for inclusion in the database.  It is the intention that items in all these categories must have educational relevance in the field of language and speech, and must either be available in electronic form or make direct reference to electronic items (for instance, a book accompanied by a CD-ROM).

Material descriptions

These materials will be listed in a database that is browsable and searchable on the web.  The following database fields are provided for each item: Not all fields are obligatory, e.g. illustration is optional.  Unless a field has free text, consensus must be reached on a set of keywords (e.g. avoid that one entry has "multiple choice ex." while the other has "MC exercises"), although the list of keywords must be dynamically extensible. Translations of the keywords and fields to different languages will be considered. For every field, there will be help and suggestions or examples. There must be room for feedback on desired new fields.

Data collection and maintenance

Initial database contents have been provided on the basis of relevant materials collected by the subject expert groups for the different fields.  This initial content will be transferred to the JEWELS site.  The intention is that the public can submit new data continuously.  An editor will be appointed, who has a supervising task with respect to new submissions.

Access, submission and modification

There will be no requirement to log in or register before accessing the database either for searching or submitting new material.

The data have the form of reviews of materials and can be submitted by anyone; however, entry by authors of the reviewed materials may be preferable to entry by others.  The editor is automatically notified of new submissions, which are made accessible to the general public only after acceptance by the editor.  The editor must check with the author if different from the submitting person.  The editor therefore needs a way to make submitted but not yet accepted entries visible to the author, but not to the general public.  Modifications of earlier submissions are handled by a versioning system.  Authors of submitted reviews can modify their entries. There will be no limitation to Europe.

Anyone will be able submit comments to reviews, which are immediately made accessible.  Comments are also automatically mailed to the editor, who can remove comments if needed.  Comments must be signed. There will be no rating system.

Instructions for submitting new entries

There should be help in small popup windows when the mouse is over the field name.

The page for submitting new entries should contain the following instructions:

If you want to submit a new entry, please check if an entry for the item is already present.  If so, you may provide comments or modify an entry rather than submitting a new entry.  These possibilities are provided when viewing a particular entry.

Most fields contain keywords which will be used for search, while the description is a running text that provides the most important information to persons viewing the item.  The fields marked with * are obligatory.  Help is provided by small windows that pop up when the mouse is moved over the field name.

After completing your submission, you can still modify it during the same session.  Afterwards, modifications will be considered as a new version of an entry.  All submissions will be up for approval by the editor.  The editor is *name*.

Searchability and multilinguality

The database must be searchable/browsable in different ways.
  1. Search is done by placing restrictions on a number of fields.  This search mask will be similar to the data entry mask or a subset of this.  The list of search results can be browsed.
  2. Free text search is by searching all fields with keywords (easy but not very reliable).
A list of topic keywords with multilingual translation is provided.

Presentation of search results

It is agreed that the first view of an item presented to the user contains just core information plus buttons for accessing extra information.

Core information:

Item name (with hyperlink to URL), medium, description, type, subject field, topic keywords

Further details:

Main ped. features, level, languages, platform, free of charge, limitations, illustration, assoc. materials, version, year

Author and publisher

Author name, institution


Reviewer name (with hyperlink to email), affiliation


Comment title, author, email, text